Logistics Officer

Contract Type / Duration Permanent
Reports to EA Logistics Manager
Department Logistics
Summary of the role Responsible for assigned client contract execution. From Booking to
Final document Submission to Client (All documentation).

Key Responsibilities and
Accountabilities

• Person in charge of shipment follow up to designated forwarders.
•  In charge in preparation of all shipping documents and dispatches with 10 days after vessel sail
• In charge of direct Ugacof sales contracts and all sensitive clients/destinations that require prompt documentations i.e. India, Korea, Sudan, China etc.
• Weekly Invoice posting and PURs Generation
• Update Ugacof clients on shipment status, issue invoices and follow up payment status
• Ensure update of SOL/UOL loading details and movement of stock to warehouses
• Build relationships with documentation authorities i.e. Ministry of Agriculture for phytosanitary, URA for preferential certificates etc and update Supervisor on any changes, challenges and innovative solution
• Reconcile UCDA documents and check/confirm CESS invoices
• To place booking on Cargo, shipping line websites (then link to Cargo, follow up on ground picked containers and maintain data
• Support managers with any other related duties as required

Qualifications and Education

• Bachelor’s degree or equivalent, with a focus on Logistics,
  Business Administration.
• Other certifications are a plus.

Experience

• Minimum 3 year working experience.
• Experience in Logistics / coffee industry is a plus.

Technical Skills

• Good experience in working with data, modelling.
• Good knowledge of Excel, Word, Outlook.
• Knowledge of collaborative tools (MS Teams, SharePoint, etc.)  Cargo, Power BI as a plus.

Other Competences

• Excellent analysis and organization skills.
• Ability to manage time and comply with deadlines under stress.
• Leadership & team spirit; pleasant with others, displays a good-natured cooperative attitude.
• Excellent, clear communication.
• Integrity-honest and has high level of ethics
• Dependability – reliable, responsible and dependable
• Confidentiality – deal with sensitive and confidential matters

Languages

• Fluent spoken English, and the languages of the area of operation.
• Any other language is a plus

Key results expected

• Forwarder Monitoring.
• Timely Document Processing.
• Documentation Accuracy.
• Timely System Updating. Timely and effective execution of tasks assigned